Municipal Accounting Office
External Services
1. Review and Verification of Assistance to Individuals in Crisis (AICS)
Who may avail:
Citizens of Concepcion, Tarlac
Requirements:
For Medical Assistance:
- Barangay Indigency of patient
- Medical Bill/Receipt (Original)
- Valid ID of Claimant (Photocopy)
- Valid ID of Patient (Photocopy)
- Medical Certificate (Original)
For Burial Assistance:
- Death Certificate (Original)
- Funeral Contract (Original)
- Barangay Indigency of Claimant (Original)
- Valid ID of Deceased (Photocopy)
- Valid ID of Claimant (Photocopy)
- Social Case Study (Original)
- Birth Certificate (Original/Photocopy)
- Marriage Contract (if applicable)
- Certificate of Guardianship
Steps:
- Submit complete requirements
- Review and verify documents → Check completeness and accuracy
- Assess case → Determine type and amount of assistance
- Encode client details → Approval and signing
Fee: None
Processing Time: 18 minutes
Internal Services
1. Processing of Disbursement Vouchers for Payment of Salaries, Travel, Supplies, Bills, Cash Advances and Other Expenses
Who may avail:
Municipal Government Employees and Suppliers in Concepcion, Tarlac
Requirements:
- Obligation Request & Disbursement Voucher
For Salaries:
- Appointment (duplicate)
- Certification of Assumption (duplicate)
- Oath of Office (duplicate)
- DTR (original)
- SALN (if regular employee)
For Travel Expenses:
- Itinerary of Travel
- Certificate of Travel Completed
- Tickets/RER/Certification of expenses
- Travel Order
- Certificate of Appearance
For Supplies/Catering:
- Purchase Request
- Purchase Order
- Inspection Report
- Canvass & Abstract/Bids
- BAC Resolution
- Official Receipt
- Mayor’s Permit & DTI
- Attendance Sheet (if catering)
- Communication/Memo
For Bills:
- Copy of bill
For Cash Advances:
Travel:
- Itinerary of Travel
- Travel Order
- Communication/Memo
Salaries/Benefits:
- Payroll
Steps:
- Submit DV and supporting documents → Check completeness
- Return incomplete documents (if any)
- Prepare Journal Entry Voucher → Verify and sign DV
- Transmit to Municipal Treasurer
Fee: None
Processing Time: 48 minutes
2. Issuance of Certifications
Who may avail:
Municipal Government Employees
Requirements:
- None
Steps:
- File request → Preparation of certification
- Sign in logbook → Release certification
Fee: None
Processing Time: 33 minutes
3. Processing of Liquidation Reports
Who may avail:
Municipal Government Employees
Requirements:
For Travel:
- Liquidation Report Form
- Itinerary of Travel
- Certificate of Travel Completed
- Certificate of Appearance
- Tickets/RER/Certification
For Payrolls:
- Report of Disbursement (signed payroll)
For Petty Cash / Operating Expenses:
- Petty Cash Voucher
- Official Receipts/Acknowledgment Receipts
- Supporting documents (e.g., pictures)
Steps:
- Submit liquidation report → Record and check documents
- Comply missing documents (if any)
- Verify and sign report → Prepare Journal Entry
Fee: None
Processing Time: 1 hour and 5 minutes